Legal Notice

Name of company Ejbarry.incorporated

Registered office

17 ferndale Rd bath BA16TD

Contact 447432039346 Jack Barry jbarryejjb.uk@gmail.com

PRIVACY POLICY

Effective Date: [24/02/2026]

This Privacy Policy explains how Jack Barry (“we”, “us”, “our”) collects, processes, stores and protects personal data in connection with our website and AI receptionist services.

1. Data Controller

Jack Barry

17 ferndale rd BA16TD

United Kingdom

Phone: +44 7432 039346

Email: jbarryejjb.uk@gmail.com

For the purposes of UK GDPR and the Data Protection Act 2018, Jack Barry is the Data Controller.

2. Scope

This policy applies to:

Visitors to our website
Prospective clients
Business clients
End callers interacting with AI systems we deploy

3. Categories of Personal Data Collected

We may collect and process the following categories:

Identity Data:

Name
Business name
Job title

Contact Data:

Phone number
Email address
Address (if provided)

Call Data:

Call recordings (if enabled)
Call transcripts
Call metadata (time, duration, routing)

Technical Data:

IP address
Browser type
Device information
Cookie data

Transactional Data:

Payment details (processed via third-party payment providers)
Billing records

4. Legal Basis for Processing

We process personal data under the following lawful bases:

Contractual necessity (performance of services)
Legitimate interests (service improvement, fraud prevention)
Legal obligation (compliance with law enforcement requests)
Consent (where legally required)

Where processing is based on legitimate interests, we ensure that such interests do not override fundamental rights and freedoms.

5. Use of Personal Data

We use personal data to:

Provide and manage AI receptionist services
Route, record, and transcribe calls
Book appointments and process enquiries
Communicate with clients
Improve system performance
Monitor for misuse or abuse
Comply with regulatory obligations

6. Call Recording & AI Processing

Our systems may:

Record calls
Generate automated transcripts
Analyse speech using artificial intelligence
Route calls based on logic rules

Clients are responsible for ensuring lawful notification to callers where required under applicable laws.

We are not responsible for client failure to notify callers of recording where required.

7. Data Sharing & Sub-Processors

We may share personal data with trusted third-party providers, including:

Cloud hosting providers
Telephony infrastructure providers
CRM systems
Calendar integration services
Payment processors

All sub-processors are required to implement appropriate technical and organisational safeguards.

We do not sell personal data.

8. International Transfers

Where data is transferred outside the United Kingdom, we ensure appropriate safeguards are in place, including:

UK International Data Transfer Agreements (IDTA)
Standard Contractual Clauses
Adequacy regulations

9. Data Retention

We retain personal data only for as long as necessary to:

Provide contracted services
Comply with legal obligations
Resolve disputes
Enforce agreements

Retention periods may vary depending on service configuration.

10. Data Security

We implement appropriate technical and organisational measures including:

Encrypted data transmission
Access controls
Secure cloud infrastructure
Role-based system permissions

No online system can guarantee absolute security; however, we take commercially reasonable steps to protect data.

11. Your Rights

Under UK GDPR, individuals have the right to:

Access personal data
Rectify inaccurate data
Request erasure
Restrict processing
Object to processing
Data portability
Withdraw consent (where applicable)

Requests may be submitted to: [Business Email]

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

12. Cookies

We may use cookies and similar technologies for:

Website functionality
Analytics
Performance optimisation

Users may manage cookies via browser settings.

13. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Updated versions will be published on this page with a revised effective date.

Regulatory authority Jack Barry (owner)